Sales CRM for recruitment agencies in New Zealand

Key takeaways

The pipeline recruitment agencies actually run: Lead, Vacancy taken, Shortlist sent, Interviews, Placement.
Where the revenue leaks: Client-side follow-up.
Tallium AI CRM is a flat $99 USD per month for the whole workspace with unlimited users included.
Every deal carries a next step with an owner and a date, which is the habit that fixes the leak above.
Enquiries arriving over email and phone, which is how most recruitment agencies in New Zealand get found, are captured as leads with the source recorded.

The pipeline recruitment agencies actually run

Most CRMs ship with a generic lead-to-won funnel. For recruitment agencies the stages that carry information are 1. Lead, 2. Vacancy taken, 3. Shortlist sent, 4. Interviews, 5. Placement. Rename the default stages to these once and the board immediately tells you something useful, because a deal sitting too long in "Shortlist sent" is a different problem from one sitting in "Vacancy taken".

Where the deals actually leak

Client-side follow-up. Consultants chase candidates because it feels productive, while the vacancy that would pay the fee goes unrenewed. Ageing on the board is what surfaces it: the deals you need to see are the quiet ones, and quiet deals are invisible in an inbox and in a spreadsheet.

Fee value in the forecast

Each vacancy carries a fee value and probability, so the forecast reflects the placements likely to land rather than a headcount of open roles.

Client business development as its own pipeline

Vacancies and client relationships sit in a pipeline separate from candidate work, so business development is measured rather than assumed.

How this works for businesses in New Zealand

A CRM in New Zealand has to fit how business is actually done there. New Zealand businesses tend to be small teams wearing several hats, so the CRM has to be something an office manager can run without a dedicated sales ops person. Tallium AI CRM is set up for that: enquiries arriving over email and phone are captured as leads with the source recorded, deal values are entered in the numbers your team quotes in NZD, and the whole team, from a two-person limited company to a forty-person operation across Auckland, Wellington and Christchurch, works from the same records at one flat price. Common verticals here, including construction, professional services and agriculture supply, all run on the same default pipeline with the stage names changed once.

Everyone in the business, on one system

A recruitment agency rarely has a clean split between sales and everyone else. The person who answers the phone, the person who prices the job and the person who chases payment all hold part of the relationship. Because every user is included at one flat price, all of them can be on the record instead of only the closers, which is what makes the history true rather than partial.

Tallium AI CRM vs running sales on a spreadsheet

A spreadsheet is the honest competitor for most small teams, and it deserves credit: it is free, everyone knows it, and it works while one person holds the whole pipeline. It fails at a specific point, when two people need the same live view, or when a follow-up has to happen on a date rather than when someone remembers. Everything below is what breaks at that point.

	Tallium AI CRM	a spreadsheet
Cost	One flat monthly price, unlimited users	Free, until you count the hours spent maintaining it
Two people editing at once	Live, with one record of truth	Conflicts, duplicates and a file named final-v3
Reminders	Dated tasks that surface when overdue	None. Follow-up depends on memory
Lead capture	Forms create contacts automatically	Manual copy and paste from email
History of the relationship	Full timeline of calls, notes and emails	A comment column, at best
Reporting	Pipeline, conversion and win rate, live	Rebuilt by hand before each meeting
What happens when someone leaves	Records stay with the business	The file, and the context, often leave too

Why teams choose Tallium AI CRM

One account with Tallium Accounting and Marketing

The pipeline, the books and the campaigns share one login and one set of customer records. There is no integration to maintain between the quote you sent and the invoice you raised, because they are in the same system.

Built for WhatsApp-led selling

Enquiries that arrive by WhatsApp are captured as leads with a source tag and an owner, and the contact record carries the click-to-chat link. The conversation stays where your customers are. The commitments live where your team can see them.

AI that removes admin, not judgement

Incoming leads are sorted by intent so the ready-to-buy ones surface first, and follow-up messages are drafted for you to edit and send. It is aimed at the twenty minutes a day lost to admin, not at replacing the salesperson's read of a deal.

Your data stays yours

Contacts, deals and history live in your workspace and export cleanly to CSV whenever you want them. There is no lock-in through an export fee or a proprietary format, which is the right test to apply to any CRM before you commit.

Fast on a phone, because that is where sales happens

The pipeline, contact search and task list are usable one-handed between meetings. A CRM that only works properly at a desk gets updated at the end of the week, which means it is wrong for most of it.

Flat $99 a month for the whole workspace

One price covers the business, not one seat. There is no per-user rate to multiply, no tier to be upgraded into and no contact-count step. Budgeting for a CRM stops being a forecast of how many people you might hire.

Getting started, step by step

Rename the default pipeline stages to Lead, Vacancy taken, Shortlist sent, Interviews, Placement.
Import contacts and companies from a CSV export of your spreadsheet, mailbox or previous CRM. Map the columns once and merge duplicates as you go.
Rename the default pipeline stages so the board matches how you actually sell, then move your open deals onto it with values and expected close dates.
Publish a lead capture form and put it on your website, so new enquiries create contacts automatically with the source recorded.
Set the follow-up rule the team will keep: every open deal carries a next step with a date and an owner. This is the habit that decides whether the CRM works.

Frequently asked questions

Can a recruitment agency track both clients and candidates?

Yes, though the honest framing matters: Tallium AI CRM is strong on the client and vacancy side, which is the revenue side. Candidates are contacts with tags and notes. If you need full ATS features like CV parsing and job board posting, keep your ATS and use Tallium AI CRM for client relationships and fees.

How do we forecast placements?

Put the fee value and expected start date on each vacancy deal and move it through shortlist, interview and offer stages. Stage totals then give a weighted forecast that updates as interviews happen, rather than one built from the last billing meeting.

How much does Tallium AI CRM cost in New Zealand?

Tallium AI CRM is a flat $99 USD per month for the whole workspace, billed in USD, which teams in New Zealand usually compare against per-seat tools quoted in NZD equivalents. Unlimited users are included, so the price does not change when you hire. There are no per-seat fees, no feature tiers and no contact-count steps.

Does Tallium AI CRM charge per user?

No. Every plan includes unlimited users. That is the structural difference from most CRMs, and it changes behaviour as much as cost: when a login is free, support and finance go on the system too, and the customer record stops having holes in it.

Is Tallium AI CRM suitable for a small business in New Zealand?

Yes. It is built for teams of two to fifty who need a pipeline that stays current, contact records the whole team can see, and follow-ups that happen on a date rather than from memory. In New Zealand, where much of the selling happens over email and phone, the important part is that enquiries from those channels are captured as leads rather than lost in a phone.

How long does setup take?

Most teams are working in the CRM the same day. The account ships with a default pipeline, contact and company records and lead capture, so setup is importing your contacts and renaming stages rather than a configuration project. There is no implementation fee and no consultant required.

Can I import my existing contacts?

Yes. Export to CSV from a spreadsheet, mailbox, phone or your current CRM and import it, mapping columns to contact and company fields. Deals import with stage, value and owner, so an existing pipeline arrives intact rather than being rebuilt by hand.

Browse every guide on the Tallium AI CRM solutions index, or see the full feature list and flat pricing.

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