Accounting, POS and stock software for catering companies and cloud kitchens in Kenya

A corporate lunch for 300 gets quoted on WhatsApp, a deposit lands on M-Pesa, the balance is chased weeks later, and nobody is certain which functions have been fully paid. By month end you are rebuilding the debtors list from bank statements and memory, and at least one balance has quietly gone uncollected.

Orders come from two or three delivery platforms, direct WhatsApp customers and your own counter. Each platform pays out net of commission days later, in a lump sum, so the money hitting the bank never matches the day's order value and the gap gets written off as 'something to do with fees'.

Sukuma, cooking oil, chicken and gas prices move constantly, but menu and per-head pricing are set once and left alone. Without a live ingredient cost per dish, a busy month can turn out to have been a loss-making one, and shrinkage from over-portioning or waste never shows up anywhere you can see it.

Registered caterers have to raise compliant invoices through eTIMS and file the VAT3 return on iTax, but if sales sit in a notebook and purchases sit in a shoebox, the input VAT on supplier invoices is under-claimed and the output figures take days to assemble. Confirm current rules with KRA or a local tax professional.

Raise an event quote, convert it to an invoice when it is confirmed, and record the deposit against it. Tallium AI keeps the outstanding balance visible per function and per client, so you can see at a glance which weddings, conferences and staff-lunch contracts still owe you money before the event day arrives.

Counter and pickup sales ring through the POS, delivery-platform and account-customer orders are captured as invoices, and platform payouts are matched to the underlying orders with the commission posted as an expense. Bank reconciliation then shows you a clean, explained difference instead of an unexplained one.

Set the ingredients behind each dish or per-head package and Tallium AI depletes stock as you sell, so you see real gross margin per menu item and get warned before flour, oil or gas runs out mid-service. Waste and staff meals can be logged as stock adjustments so the shortfall is visible rather than absorbed.

Sales and purchases are captured with the correct VAT treatment as they happen, supplier receipts are scanned and coded by AI, and the VAT summary gives you the figures behind your VAT3 return on iTax. It supports the invoice detail Kenyan businesses need for eTIMS records — confirm current rules with KRA or a local tax professional.