Accounting, POS and stock software for catering and cloud kitchens in the Philippines

A 200-head buffet gets priced from an old spreadsheet or from gut feel, then pork belly and cooking oil jump 15% and the margin quietly disappears. Because ingredient prices sit in one file, recipes in another and the deposit in a chat thread, nobody catches the squeeze until the month is over and the bank balance looks thin.

Cloud kitchens sell through several aggregators plus direct GCash and bank transfers, each paying out on its own schedule and net of commission. Matching those payouts to individual orders by hand eats a full day each week, and it is far too easy to miss a payout that never landed.

Chicken, seafood and dairy are expensive, perishable and easy to over-portion. Without live stock counts and a record of who issued what to which event, shrinkage, spoilage and free staff meals all blend into one vague 'cost of sales' number you cannot argue with.

Once gross sales pass the PHP 3,000,000 threshold you are into VAT registration, official receipts with your TIN, and a quarterly VAT return (2550Q) built from sales and purchase data you have to dig out of drawers and apps. Corporate catering clients also expect a compliant invoice before they release payment, which delays your cash.

Build each dish or package from its ingredients once. When you record a new purchase price for rice, cheese or beef, Tallium AI recalculates what that dish now costs you, so you can quote an event knowing your margin instead of guessing. Menu-item and package profitability sit next to each other in the reports, making it obvious which items to push and which to reprice.

Log counter sales, catering contracts and aggregator orders in the same system, record each platform payout against the orders it covers, and see commission recorded as an expense rather than lost revenue. Bank reconciliation then matches your deposits to what the books expect, so a missing payout shows up as an open item instead of a mystery.

Stock moves the moment you receive a delivery, issue a tray to an event, or record spoilage. Set reorder points on the ingredients that hurt when they run out, and use the variance between recipe usage and actual counts to spot over-portioning or shrinkage while you can still do something about it.

Tallium AI applies VAT correctly on sales and purchases, keeps your TIN on the documents, and pulls the sales and input tax totals you need to prepare the quarterly VAT return (2550Q). Corporate clients get a clear, professional invoice the same day the event ends. Rules and thresholds change — confirm current requirements, including anything relating to the BIR EIS e-invoicing programme, with BIR or a local tax professional.