Accounting software for South African construction and contracting businesses

Materials get bought at the merchant, subbies invoice weeks later, and plant hire lands on a statement at month end. By the time your bookkeeper reconciles everything, the roof is on and the margin you quoted has quietly disappeared. Without live cost-to-date per job, pricing the next tender is guesswork.

Cement, cable, copper piping and power tools move between the yard, the bakkie and three sites with nothing more than a WhatsApp message as a record. Stores staff can't tell you what's actually on the shelf, so you over-order to be safe and tie up cash in stock you already own.

Payment certificates, 10% retention held for the defects period and part-paid claims are hard to track in generic accounting software. Getting the VAT treatment and timing right on progress invoices and retention is where a lot of contractors trip up before a VAT201 submission.

Hardware store slips live in the van, delivery notes stay on site, and the supplier statement is the only complete record — and it arrives too late. Chasing paperwork for SARS-compliant records and matching it to the right job eats hours every month.

Tag every purchase order, supplier invoice, material issue, subcontractor cost and labour hour to a job or site. Open a job and see budget versus actual cost-to-date by cost code, so you can spot an overrun in week two instead of at handover, and price your next tender on real numbers.

Track stock across your main store, satellite yards and site containers as separate locations in the same app. Issue materials to a job with a transfer, and the value moves straight into that job's cost — while variance reports and loss-prevention alerts flag the shrinkage patterns that used to be invisible.

Raise progress invoices against a contract value, hold retention as a tracked balance and release it when the defects period ends — all visible on one screen. VAT is calculated and recorded on every transaction and rolls up into a VAT201-ready summary; confirm current rules with SARS or a local tax professional before you file.

Photograph a merchant slip or delivery note on the mobile app and Tallium AI reads it, categorises it, matches it to the purchase order and files it against the job. Your buyer, site manager and bookkeeper all work in the same account — unlimited users, no per-seat fees — so nothing sits waiting in one person's inbox.