Accounting software for construction and contracting companies in the UAE

Material invoices arrive weeks after delivery, subcontractor claims get certified late, and labour is tracked on a separate sheet. By the time everything lands in the books the project is finished and the loss is already banked. Without live committed costs against each project budget, the site team keeps ordering as if the budget were untouched.

Cement, cable, sanitary ware and fittings move between the main store and several sites with no paperwork trail. Storekeepers issue against a phone call, deliveries are signed for by whoever is at the gate, and the physical count never matches the file. Shrinkage on a contracting store is quiet and expensive.

Five or ten per cent held on every certified invoice, mobilisation advances recovered in slices, variation orders approved verbally. Spread across a dozen projects, that is real cash sitting outside your accounts. Firms routinely forget to claim retention once the defects liability period expires.

Construction billing runs on payment certificates and progress claims rather than simple sales invoices, and the date of supply rules for contracting work are not obvious. Add reverse-charge purchases, designated zone deliveries and input VAT on dozens of supplier bills, and preparing an accurate VAT201 turns into a week of chasing paperwork.

Every purchase order, supplier bill, material issue and subcontractor certificate is tagged to a project, so committed and actual cost sit against the budget in real time. Open a job and see what has been spent, what is committed but not yet invoiced, and what margin is left. Site managers stop ordering blind and you catch an overrun in week three instead of month nine.

The warehouse module tracks your central store and each site as separate locations, with transfers, material issue notes and goods receipts recorded against the project. Barcode or manual receipt on delivery, issue against a request, and reconcile with a stock count from the mobile app. Loss-prevention reporting flags the items and locations where variances keep appearing.

Bill a progress claim with retention held at your contract percentage and the retained amount is posted to its own account instead of vanishing into receivables. Mobilisation advance recovery is scheduled against future claims, and approved variations extend the project budget so costing stays honest. A single report shows retention outstanding by client with the release date you set.

Tax invoices carry your TRN and the client's, VAT is calculated on each claim and supplier bill, and input and output tax are summarised in the format you need to complete a VAT return (VAT201) for the Federal Tax Authority (FTA). Receipts and supplier invoices are scanned and categorised by AI so the audit trail is complete. Confirm current rules with FTA or a local tax professional before filing, especially on date-of-supply and designated zone treatment.