Accounting & POS software for hardware stores in Kenya

Cement, steel bars, timber, plumbing and paint all move at different speeds, and half of it is sold by length, weight or fraction of a pack. When the shelf count and the book count never match, you over-order slow lines and run out of the fast ones mid-sale.

Fundis and contractors want to be in and out fast. Hunting for prices, writing manual receipts and adding VAT by calculator holds up the queue and costs you sales to the shop next door.

Contractors and site accounts buy on credit and pay later. Without a clear record of who owes what and since when, money quietly sits on the street and your cash flow tightens even when sales look healthy.

Once you cross the KES 5,000,000 taxable turnover threshold you must register for VAT, file the VAT3 return on iTax and issue KRA-compliant e-invoices through eTIMS. Doing that from scattered notebooks and spreadsheets is stressful and error-prone.

Every sale, purchase and return updates inventory in real time, with units that fit hardware — pieces, metres, kilos, bags and packs. Set reorder points so cement, nails and popular fittings prompt you before they run out.

Scan a barcode or search by name, and price plus VAT are applied automatically. Staff ring up sales in seconds, print or send a receipt, and the sale flows straight into your books and stock without re-keying.

Record credit sales against each contractor or site account, see outstanding balances at a glance, and send statements. You always know who to follow up and how much is owed — before it becomes a bad debt.

Tallium AI tracks VAT on every sale and purchase and keeps records ready for your VAT3 return on iTax, with e-invoicing aligned to KRA's eTIMS. Figures are prepared for you throughout the period, so filing time is far less painful. Always confirm current rules with KRA or a qualified local tax professional.