Accounting software for import and export businesses in India

A shipment arrives and the true cost is scattered: the supplier invoice in USD or CNY, ocean or air freight, insurance, customs duty, IGST on imports, CHA and clearing charges, port storage, and inland transport to your godown. Most traders load all of that into a spreadsheet weeks later, price the goods on gut feel in the meantime, and discover the real margin only after the consignment is half sold.

You commit to a purchase order at one INR/USD rate, pay the supplier at another, and book the sale in rupees somewhere in between. Without the exchange gain or loss being recorded properly against each shipment, your profit report looks healthy while the bank tells a different story — and your CA has to unpick it at year end.

Import IGST paid at customs, reverse charge on foreign freight and commission, zero-rated export sales with or without payment of tax, LUT-covered shipments, and domestic B2B sales all need different treatment. When invoices live in Excel and Tally entries are done in bulk at month end, reconciling with GSTR-2B and filing GSTR-1 and GSTR-3B on time turns into days of chasing paperwork.

Goods sit in a bonded or private warehouse, partly allocated to customers, partly still in transit, partly returned. Sales staff quote from an old stock list, you oversell a container that has not cleared customs, and the physical count at the godown never matches the ledger — so you either hold dead stock or lose orders you could have filled.

Raise the purchase order in the supplier's currency, then attach freight, insurance, duty, clearing and transport charges to that shipment. Tallium AI apportions those costs across the items by value or quantity so each SKU carries its true landed cost, and your sales price and gross margin per consignment are correct from day one — not reconstructed later.

Buy in USD, EUR or CNY and sell in INR. Tallium AI records the rate on the purchase, the rate on payment, and the resulting exchange gain or loss against the right account automatically, so your rupee books stay clean. Your accountant sees the forex movement clearly instead of hunting for the difference between what you booked and what you paid.

Tag each transaction correctly as it happens — domestic B2B, export with or without payment of tax under LUT, import with IGST paid at customs, or reverse charge on overseas services. Your GSTIN, HSN codes and place of supply sit on the invoice, and e-invoices can be prepared for submission to the Invoice Registration Portal (IRP) where you are covered by the mandate. Your reports line up for GSTR-1 and GSTR-3B instead of being rebuilt each month; confirm current rules and your applicable turnover limits with CBIC or a local tax professional.

Your godown team, sales staff and accounts all work from the same live stock position, including goods in transit, allocated quantities and free stock — with unlimited users, so nobody is locked out to save on licences. Barcode-based receiving and picking, batch and expiry tracking where you need it, and periodic cycle counts keep the physical godown and the system in step.