Accounting software for small businesses in Kenya

A customer pays by M-Pesa till, another pays cash, a third does a bank transfer on Friday. By Monday nobody remembers which invoice matched which payment, so you chase people who already paid and miss the ones who didn't. Reconciling the statement becomes a weekend job with a calculator and a pile of paper.

The VAT registration threshold in Kenya is KES 5,000,000 in taxable turnover in a 12-month period, but if you don't know your rolling turnover you can't see it coming. Small owners either register far too early and take on filing work they don't need, or cross the line months ago and only find out when a customer asks for a tax invoice.

Buyers — especially bigger companies and NGOs — now expect an invoice that will stand up as a deductible expense on their side. If your invoices live in a notebook or a Word file, you can't produce clean, numbered, itemised records with your KRA PIN on them when someone asks, and you lose the account to a supplier who can.

Stock walks out, a supplier quietly raises a price, one product line has been selling below cost since March. Without daily figures you find out at year end when the accountant hands over the numbers, and by then there is nothing left to fix.

Record M-Pesa, cash, card and bank payments against the invoice or POS sale they belong to, so an invoice marks itself paid the moment the money is matched. Bank reconciliation shows you what's still outstanding and who owes it, and the mobile app lets you mark a payment received while you're standing in the shop.

Because every sale runs through Tallium AI, your rolling 12-month taxable turnover is a report, not a guess — so you can see the KES 5,000,000 line approaching and plan for it rather than discover it. Confirm current rules and your own registration position with KRA or a local tax professional before you act on it.

Issue sequential invoices carrying your business details, your KRA PIN, line-by-line items, and VAT shown separately at the rate you set once. Records stay stored and searchable so you can reproduce any invoice a buyer, a bank or KRA asks for, and support your eTIMS record-keeping — check your specific eTIMS obligations with KRA or a local tax professional.

Reports show margin by product, slow stock, top customers and where cash actually went, and AI insights flag the odd ones — a supplier cost creeping up, a line selling below what it costs you. Snap supplier receipts with your phone and AI reads and categorises them, so expenses are captured the day they happen.