Philippines · Small business
Most small shops in the Philippines are running the counter, the stockroom and the books at the same time — often with a notebook, a spreadsheet and a shoebox of receipts. Tallium AI puts your sales, purchases, expenses and VAT-ready records in one app, so the numbers you need for your quarterly 2550Q and your monthly cash decisions are already there. One flat price in USD, unlimited users, and the same app whether you are behind the counter or checking totals from your phone.
From $79/month per shop · billed monthly · no free trial
Key takeaways
A typical day mixes cash in the drawer, QR payments to GCash or Maya, a few card swipes and the occasional bank transfer. Each one settles differently, so at closing you are comparing a drawer count against three apps and a bank feed. Small gaps get written off as 'shortage' because nobody has time to chase a ₱180 difference — and over a year those write-offs quietly become real money.
Below PHP 3,000,000 in gross sales you can generally stay non-VAT and use the percentage tax route; above it, VAT registration and quarterly 2550Q filing kick in. The problem is that most owners only find out where they stand when the accountant totals the year. If your books are behind, you discover you crossed the line months after it happened, with penalties attached. Confirm current thresholds and your own registration status with BIR or a local tax professional.
BIR cares that your sales invoices and official receipts tie back to your books of accounts. When receipts are hand-written and the summary is typed into Excel later, the two versions drift — a voided sale here, a discount not recorded there. Come audit or renewal time you are rebuilding months of transactions from booklet stubs.
Fast-moving items run out before you notice, while slow stock ties up cash on the shelf. Without a live count you over-order the safe items and under-order the ones customers actually ask for. Shrinkage hides inside the same fog — you cannot tell theft from a mis-keyed sale if there was never a running quantity to compare against.
Every sale is rung on Tallium AI's POS with its payment type attached — cash, GCash, Maya, card or transfer — so the day closes with a breakdown instead of a single lump. Bank and wallet deposits are matched against the sales that produced them, and anything unmatched is flagged rather than absorbed. You see the real shortage figure, per shift, per cashier.
Because every sale posts to the books as it happens, Tallium AI can show your rolling 12-month gross sales against the PHP 3,000,000 mark on a dashboard, not in hindsight. You get early warning while you still have choices — register, restructure, or plan for the change in filing. Tallium AI keeps the records; confirm your registration obligations with BIR or a local tax professional.
Issue the sales invoice from Tallium AI and the ledger entry is the same transaction — no re-typing, no drift. Numbering is sequential, voids and discounts are recorded with a reason, and every line carries its VAT treatment where you are VAT-registered. When your accountant asks for the quarter, you export it instead of reconstructing it. As BIR's EIS e-invoicing programme expands, keeping structured digital records now means you are not starting from paper later.
Ringing a sale moves the quantity, receiving a delivery moves it back, and the cost of what you sold lands in the books automatically. Reorder points tell you what to buy this week; slow-mover reports tell you what to stop buying. Counts become a check on the number you already have, not the only time you have one.
Double-entry books that build themselves from your sales, purchases and expenses — with AI receipt scanning and categorisation so the shoebox never piles up. Profit and loss, balance sheet and cash position are current, not quarterly.
Fast counter selling with cash, GCash, Maya, card and transfer captured separately, plus shift-level Z-reports, voids with reasons and discounts you can audit. Works on the hardware you already have.
Live quantities, costs and reorder points across your products. Every sale, delivery and adjustment updates stock and cost of goods sold in the same movement.
Tag sales and purchases with the right VAT treatment, track your rolling gross sales against the PHP 3,000,000 threshold, and pull clean period totals to prepare your quarterly 2550Q with your accountant.
Daily sales, margin by product, top and slow movers, expenses by category and cash flow — the handful of numbers that actually change what you order and price next week.
Build your plan in a minute — pay only for the parts of your business you run. From $79/month per shop.
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