Accounting software for small businesses in Saudi Arabia

Phase Two of FATOORAH means your invoices have to be issued in the right structured format, carry a QR code and the buyer's details, and be reported or cleared through ZATCA's system rather than just printed. Small owners tell us the scary part is not the rules themselves but not knowing whether the invoice that just left their counter actually met them. Patching a spreadsheet or an old till receipt template into something ZATCA accepts is not a job most shopkeepers signed up for.

Filing a VAT return with ZATCA means separating standard-rated sales, zero-rated and exempt items, and input VAT you can actually claim on purchases. When the sales sit in a till roll, the purchases sit in a shoebox of receipts and the bank statement is a third story entirely, reconciling all three is a genuine week of evenings. Get it wrong and you either overpay or face a correction later.

Small Saudi retailers often run one shop and a small back store, buying from a mix of local distributors and imports. Without a live count, you find out you are out of your best seller when a customer asks for it, and you find out about slow-moving stock when you count it a year later. Cash tied up in the wrong shelves is the quietest way a profitable shop runs out of money.

The usual setup is a separate till, a separate accounting subscription, a spreadsheet for stock and WhatsApp for everything else. Each tool charges per user, so adding a second cashier or letting your accountant in costs more every month. Nothing talks to anything else, so somebody re-types the same numbers three times and the errors creep in there.

Tallium AI issues tax invoices with your VAT number, the buyer's details where required, line-level VAT and a QR code, in the structured format FATOORAH expects. Simplified tax invoices for walk-in customers and full tax invoices for business buyers are handled as separate document types, so you are not manually deciding which template to use. Because invoicing and accounting are the same app, every compliant invoice is already a journal entry — nothing to export or re-key. E-invoicing requirements are rolled out in waves by turnover, so confirm your current wave and obligations with ZATCA or a local tax professional.

Every sale and purchase is tagged with its VAT treatment as it happens, so standard-rated, zero-rated and exempt amounts stay separated in real time. When your ZATCA filing period closes, the VAT report shows output VAT, input VAT and the net position with a drill-down to the exact invoices behind each number, so you can sanity-check before you file. Registration is mandatory above SAR 375,000 of taxable supplies and voluntary from SAR 187,500 — check your own position and current filing frequency with ZATCA or a local tax professional.

Sell an item at the POS and the stock figure drops immediately; receive a delivery against a purchase order and it rises. Set reorder points on your fast movers and Tallium AI tells you what to buy before you run out, and flags the lines that have not moved in months so you stop reordering them. Cost of goods sold flows straight into your profit figure, so you see real margin per product, not just revenue.

Accounting, invoicing, POS, inventory, e-commerce and the Tallium AI suite's Marketing and CRM all live under a single account. Add every cashier, your stock person and your external accountant at no extra cost — there are no per-seat fees on any plan. AI does the tedious parts: photograph a supplier receipt and it is read, categorised and matched, and the insights panel tells you where cash and margin are actually going.