Question 1

When do I have to register for VAT in Kenya?

Accepted Answer

The general threshold is KES 5,000,000 in taxable turnover over a twelve-month period, and registration is done through iTax against your KRA PIN. Some businesses register voluntarily below that so they can claim input VAT on purchases. Thresholds and rules change, so confirm current rules with KRA (Kenya Revenue Authority) or a local tax professional before you register.

Question 2

Does Tallium AI handle eTIMS invoicing?

Accepted Answer

Tallium AI structures your invoice data — customer KRA PIN, item lines, VAT per line, totals — so the information required for eTIMS comes from the same records as your books rather than being typed again. Because eTIMS requirements and onboarding paths continue to be updated, confirm your specific obligations and integration route with KRA or a local tax professional before you go live.

Question 3

What must appear on a compliant tax invoice in Kenya?

Accepted Answer

In practice a VAT invoice is expected to show your business name and KRA PIN, the customer's details and PIN where applicable, an invoice number and date, a description of goods or services, the VAT rate and amount, and the total payable. Tallium AI captures these fields on every invoice by default. Requirements do change, so confirm the current invoice content rules with KRA or a local tax professional.

Question 4

How does Tallium AI's pricing work in Kenya?

Accepted Answer

Pricing is in USD per unit, billed monthly: a shop or store is $79, an online store is $159, a warehouse is $99, and a factory is $269 per month. You pay from signup, there is no free trial, and you can cancel any time. Every unit includes the full core — accounting, VAT handling, expenses and receipt scanning, reports, the mobile app, AI insights and email support — with unlimited users.

Question 5

I already use a separate POS and a spreadsheet. Is switching worth it?

Accepted Answer

It depends on how much time you lose reconciling them. If you spend evenings matching till totals to stock counts and then to invoices, moving to one app usually pays for itself in recovered hours and fewer stock write-offs. If your setup is small and already agrees at month end, there is no urgency — keep what works.

Question 6

Can my accountant get access without me paying more?

Accepted Answer

Yes. Every Tallium AI plan includes unlimited users at no per-seat cost, so you can invite your accountant, your cashiers and your storekeeper and set what each of them can see using roles and permissions. That is often the single biggest cost difference against per-user billing tools once a team passes three or four people.

Feature	Tallium AI	other billing software in Kenya
What you get in one account	Accounting, invoicing, POS, inventory, e-commerce, plus Marketing and CRM from the Tallium AI suite — one login, one dataset.	Usually one strong area (invoicing or POS or books). The rest arrives as add-ons, integrations or a second subscription.
Users and per-seat cost	Unlimited users on every plan. Add your cashiers, storekeeper and accountant at no extra cost.	Most cloud tools price per user or cap users per tier, so a growing team quietly raises the monthly bill.
Pricing model	Flat USD per unit, billed monthly: shop/store $79, online store $159, warehouse $99, factory $269. Paid from signup, cancel anytime, no free trial.	Tiered plans, often cheaper at entry level — genuinely good value if you only need invoices and nothing else.
VAT and KRA PIN handling	VAT rates applied per item, KRA PIN captured on customer records and printed on invoices, with a VAT summary you can use when preparing the VAT3 return on iTax.	Local Kenyan tools are often the strongest here and are built around KRA requirements from day one. Some global tools need manual VAT setup.
eTIMS	Invoice data is structured and exportable so your eTIMS records and your books come from the same source instead of being re-keyed.	Dedicated Kenyan eTIMS vendors are typically closest to the current eTIMS specification — a real advantage if eTIMS is your only concern.
Shop till and invoicing together	The POS is the same app as the books, so a counter sale in Nairobi and a credit invoice to a corporate client land in one ledger.	POS and accounting are usually separate products joined by a sync, which means reconciliation work and occasional mismatches.
Stock behind the invoice	Billing reduces stock in real time across shops and warehouses, with reorder visibility built in.	Invoicing-only tools track amounts, not quantities. Stock accuracy depends on a separate system or a spreadsheet.
Receipts and expenses	AI receipt scanning and automatic categorisation — photograph a supplier receipt and it is coded and filed.	Varies widely. Some offer capture on higher tiers, others expect manual entry or a third-party scanning app.
Reporting and insights	Profit, VAT, margin, top sellers and slow movers in one place, plus AI insights that flag what changed this month.	Established accounting tools have deep, mature financial reporting — often richer than newer platforms for accountant-facing work.
Accountant familiarity	Growing, and exports cleanly, but your accountant may not have used it before.	QuickBooks, Zoho Books and Xero are widely known by Kenyan accountants, which can shorten handover conversations.

Best billing software for a small business in Kenya

Tallium AI vs other billing software in Kenya

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