Billing software for dental clinics in Ghana

A patient comes in for a scaling, then agrees to a filling on the same visit. By the time they reach the desk, the extra procedure is on a sticky note or in the dentist's head. Handwritten receipt books and a spreadsheet make it far too easy for a line to go unbilled, and you only notice at month end when the day's takings never quite match the appointment list.

Composite, anaesthetic cartridges, burs, impression material, gloves and autoclave pouches all get pulled from the cupboard mid-procedure and never recorded. You find out you are out of a shade of composite when a patient is already in the chair, and reordering becomes an emergency trip to the supplier at whatever price they are asking that week.

Ghana's VAT and Levies Return combines VAT with levies, and the GRA E-VAT system expects invoices in a specific electronic format. Working out what is captured on your return, how the sale of whitening kits, brushes or mouthwash is treated, and whether you have crossed the GHS 750,000 taxable supplies registration threshold for goods is a real headache when your records live in a receipt book.

If you have a second surgery or a satellite clinic, each keeps its own book and its own cash box. Nobody can say which site is actually profitable, whose consumables cost per patient is out of line, or how much cash was collected today across both — until someone spends an evening adding it all up by hand.

Build a price list of your procedures — consultation, scaling and polishing, restorations, extractions, root canal, crowns, whitening — plus any retail items, and the front desk taps them onto one bill. Split payment across cash, card and mobile money, print or email a professional invoice, and the sale lands in your books immediately. Nothing depends on someone remembering to write it down later.

Link consumables to the procedures that use them so stock moves down as you bill, or issue items to a surgery directly. Set a reorder point on anaesthetic, gloves, burs and impression material and get told before you run out. Purchase orders to your suppliers keep landed cost accurate, so you can see what each treatment actually costs you to deliver.

Every invoice, supplier bill and expense is captured with the correct tax treatment as it happens, so your VAT and Levies Return figures are already assembled rather than reconstructed. Store your TIN and clinic details on invoices, keep digital copies of supplier receipts, and hand your accountant a clean, exportable set of records. Please confirm current rules — registration thresholds, rates and GRA E-VAT invoicing requirements — with GRA or a qualified local tax professional.

Add your receptionists, dentists, hygienists, practice manager and external accountant at no extra cost — every plan has unlimited users with no per-seat fee. Roles control who can discount, void a bill or see financials. Multi-location reporting shows takings, consumable usage and profit by site, and the AI insights flag quiet days, drifting costs and your most profitable treatments without you building a single report.