Billing software for dental clinics in India

A root canal and crown might be quoted in one sitting but paid across four visits over two months. When the advance is in a receipt book, the balance is on a WhatsApp note and the final payment lands in UPI, patients get billed twice or never chased at all. Most clinics only notice the gap at year end, when reconciling collections against the treatment register.

Composite kits, burs, impression material, sterilisation pouches and implant abutments all deplete at different rates, and nothing warns you until a chairside assistant opens an empty drawer. Emergency dealer orders cost more, and slow-moving implant sizes quietly tie up lakhs of rupees on the shelf past their expiry date.

In India, healthcare services by a clinical establishment are generally exempt from GST, while things like retail toothpaste, whitening kits, aligner accessories or purely cosmetic work may be treated differently. Deciding what carries GST, what does not, and what your GSTIN obligations are is hard to get right in a spreadsheet — and harder to defend later.

Cash from the front desk, UPI to the doctor's personal account, card settlements arriving net of charges, and dealer bills in a folder — it all gets handed over as a pile in the last week before a filing deadline. You never really know this month's collections, your outstanding patient dues, or whether the clinic actually made money.

Raise the treatment estimate, take the advance, and every later part-payment posts against the same patient record. The front desk can see the outstanding balance the moment a patient walks in, and Tallium AI's invoicing sends polite reminders on the dues that are ageing — so the balance on a crown or aligner case does not quietly disappear.

Track composites, burs, implant sizes, gloves and sterilisation supplies with batch and expiry where it matters, and set a reorder point on each. Stock deducts as items are used or sold, so you get an alert before the drawer is empty instead of after — and you can see which implant sizes have been sitting untouched for six months.

Tag each service and product with the right treatment, store your GSTIN and your patients' where relevant, and Tallium AI keeps clean, filing-ready records that line up with GSTR-1 and GSTR-3B. If your clinic crosses the registration threshold or bills taxable retail items, the numbers are already separated and summarised rather than reconstructed at deadline. Confirm your clinic's exact GST position with CBIC or a local tax professional.

Snap dealer bills and lab invoices with your phone — AI receipt scanning reads the vendor, amount and tax and files them for you. Bank and UPI entries reconcile against collections, so you can open the app on a Tuesday evening and see the month's revenue, expenses, patient dues and profit without waiting for your accountant.