Dental clinics · Kenya
Running a dental practice in Nairobi, Mombasa or Kisumu means juggling patient billing, NHIF and insurance paperwork, consumables that quietly run out mid-procedure, and books that must stand up to KRA. Tallium AI puts front-desk billing, live stock of gloves, composites and burs, and VAT-ready accounting into one app your whole team can use. One flat price in USD, unlimited users, no per-seat fees — so the receptionist, the dentist and your accountant all work from the same numbers.
From $79/month per shop · billed monthly · no free trial
Key takeaways
A patient finishes a root canal and the receptionist is still writing a receipt by hand, hunting for the price of a crown, and re-typing details into a spreadsheet. Queues build in the waiting room, and by evening nobody is sure which invoices were actually settled versus promised "next visit".
Composite, anaesthetic cartridges, impression material and gloves get used procedure by procedure, but nobody tracks them until a box is empty. You end up paying premium prices for an emergency dash to the supplier, or rescheduling a patient because a size of file is missing.
One treatment might be part cash, part M-Pesa, part covered by a scheme with the balance owed by the patient. Without a system that records each portion against the same invoice, receivables become guesswork and old balances quietly age past a year.
Dental services and product sales get lumped together, receipts for lab work and equipment go missing, and the VAT3 return on iTax is prepared from a shoebox at the last minute. With eTIMS in play, clinics need clean, consistent invoice records rather than reconstructed ones.
Build a saved list of your treatments — consultation, scaling, filling, extraction, crown, whitening — with prices attached, then tap to invoice. Take cash, card or mobile money, print or email the receipt, and the sale hits your books instantly. No re-typing, no separate receipt book.
Track burs, composites, gloves, anaesthetic and lab items with reorder levels, so the app flags what is running low before the surgery does. Record supplier purchases against the same stock, and you always know what you hold and what it cost.
Record deposits, staged payments and outstanding balances against a single invoice, so the receptionist can see at a glance who still owes what. Statements and receivables reports make follow-up calls quick instead of awkward guesswork.
Tax handling is built in, so VAT-applicable sales and input tax on purchases are captured as you go rather than rebuilt at month end. Scan supplier and lab invoices with your phone and let the AI read and file them, so your VAT3 return on iTax starts from real records. Confirm current registration, rate and eTIMS obligations with KRA or a local tax professional.
Fast patient invoices and receipts with saved treatment prices, deposits, part-payments and outstanding balances tracked per patient.
Income, expenses, lab costs and rent flow straight into proper books — no parallel spreadsheet, no year-end reconstruction.
Tax-ready records and summaries that make preparing your VAT3 return on iTax straightforward. Confirm specifics with KRA or a local tax professional.
Live counts of composites, burs, gloves and anaesthetic with reorder alerts, so you restock before a procedure is disrupted.
See revenue by treatment, busiest days, consumable spend and outstanding patient balances without building a single formula.
Build your plan in a minute — pay only for the parts of your business you run. From $79/month per shop.
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