Billing software for dental clinics in Nigeria

Root canals, crowns and orthodontic cases are paid across several visits, often in cash, transfer and card. When the balance lives in a notebook or a receptionist's memory, patients get billed twice or never chased at all, and by the time you notice, the case is closed and the money is gone.

A large share of Nigerian dental revenue comes through HMOs and company retainers that pay weeks later. Without a clear list of what was billed, what was submitted and what has actually landed in the bank, you cannot tell whether a slow month is a slow month or simply unpaid claims sitting in someone's inbox.

Composite, anaesthetic cartridges, burs, gloves, impression material and implant components are small, expensive and easy to lose track of. Practices often only discover a shortage when a patient is in the chair, then pay a premium for an emergency top-up from a supplier across town.

Receipts pile up in a drawer, the accountant arrives after the fact, and nobody is confident which supplies were charged VAT and which were not. With Nigeria's monthly VAT return cycle, a disorganised month means late nights, guesswork, and the risk of filing something you cannot defend.

Raise a bill per visit against the patient's treatment plan, take part-payment in cash, transfer or card, and the outstanding balance stays visible on the patient's record. Your front desk sees who owes what before the patient walks out, and you can pull an outstanding-balance list any morning without asking anyone.

Invoice HMOs and corporate accounts as customers with their own terms, then watch an ageing report that separates 30, 60 and 90-day debt. When a payment lands, match it against the right claim so your receivables figure is real rather than hopeful.

Set reorder points on composite, cartridges, gloves, burs and implant parts. Stock moves down as you bill treatments, and the app flags what to reorder before you run out — so you buy on your schedule and your supplier's price, not in a panic.

Snap supplier invoices and clinic expenses with your phone; the AI reads and categorises them, and everything posts into the ledger as you go. Your VAT position, revenue by treatment and profit are there whenever you look, so the monthly return is a review rather than a reconstruction. Confirm current rules with NRS or a local tax professional.