Billing software for dental clinics in the Philippines

A patient finishes a root canal, then waits while your receptionist writes the receipt by hand, digs out the treatment plan to check what was already paid, and works out the balance. Multiply that by every patient in a busy afternoon and you lose time you could spend on chairs — plus the handwriting errors that only surface at month-end.

Composites, anesthetic carpules, burs, impression material, gloves and implant components all get pulled from the cabinet mid-procedure and nobody logs it. You only find out you are out of a shade or a size when a patient is already in the chair, and expired stock gets discovered during a clean-out instead of before it costs you money.

Orthodontic and implant cases run for months and get paid in tranches. Some visits are partly covered by an HMO and partly out of pocket. Without one clear record per patient, nobody is sure who owes what, follow-up on unpaid balances slips, and cash you have already earned sits uncollected.

Your bookkeeper asks for receipts, supplier invoices and a sales summary, and you spend a weekend reconstructing the quarter from receipt books and bank statements. Getting the quarterly VAT return (2550Q) right — or knowing whether you have crossed the PHP 3,000,000 gross sales threshold at all — becomes a guess instead of a number you can read off a screen.

Build a price list of your procedures — cleaning, filling, extraction, crown, ortho adjustment — and charge them in a couple of taps on a tablet or PC at reception. Tallium AI prints or emails the document with your clinic details and TIN on it, records the payment method, and posts the sale to your books the moment it is saved.

Link consumables to the procedures that use them, and every completed treatment deducts the right items from inventory automatically. Set reorder points on the things you cannot run out of, track expiry dates on materials, and get a low-stock list you can turn into a purchase order for your dental supplier without retyping anything.

Each patient has a single ledger showing every treatment charged, every payment received, what an HMO settled and what is still outstanding. Long ortho or implant cases can be billed in instalments against the same plan, and an aged receivables report tells you exactly who to follow up with this week.

Snap a photo of a supplier invoice or a utility bill and the AI reads it, categorises it and files it against the right account. Your sales, purchases and tax position update continuously, so when your quarterly VAT return (2550Q) is due, your bookkeeper is reviewing real numbers instead of rebuilding them. Always confirm current rules and rates with BIR or a local tax professional.