Billing software for dental clinics in South Africa

A patient pays the co-payment on the day, the medical aid settles part of the claim weeks later, and the shortfall sits on a spreadsheet nobody chases. Within a few months your debtors book is guesswork, and you only discover the gap when cash gets tight.

Composite, anaesthetic cartridges, burs, gloves, impression material and sterilisation pouches all move fast, and nobody notices a line is low until the chair is occupied. Emergency runs to the supplier cost more, waste clinical time, and quietly eat your margin.

Once the practice crosses the R1,000,000 turnover threshold, VAT registration with SARS brings a VAT201 return on a fixed cycle. If invoices, card settlements and supplier bills live in different places, every filing period turns into a weekend of catching up before anything can be submitted on SARS eFiling.

Turnover looks fine, but you have no clear view of revenue by treatment type, by dentist or by hygienist, or of what consumables and lab bills really cost per case. Without that, pricing, staffing and buying decisions come down to gut feel.

Raise a patient invoice at checkout, take card, cash, EFT or a split payment, and print or email the receipt on the spot. Part-payments and outstanding shortfalls stay linked to the patient account with a clear ageing view, so your receptionist knows exactly who to follow up and when.

Every item you sell or consume through the system deducts from stock in real time, with reorder points that flag composite, gloves or anaesthetic before you run dry. Purchase orders to your dental suppliers are raised in the same app, so what you ordered, what arrived and what you paid all reconcile.

Sales, supplier bills and expenses post straight to your accounts with the correct VAT treatment, and receipt scanning with AI categorisation clears the shoebox of lab slips and till receipts. When the VAT201 period closes, your figures are already summarised instead of being rebuilt from scratch — always confirm current rules with SARS or a local tax professional.

See revenue by treatment, by practitioner and by day, alongside consumable cost and gross margin. AI insights surface the quiet patterns — the slow weekday, the supplier whose prices crept up, the treatment you're underpricing — so you can act on the month while it's still running.