Billing software for small businesses in the Philippines

You type an invoice in a spreadsheet, then remember to deduct the item from a stock sheet — or you forget. By the time you check, the file says you have twelve units and the shelf has four. Nobody can tell you what actually sold this week without an hour of cross-checking, and the numbers you give the bookkeeper are a best guess.

Once you cross PHP 3,000,000 in gross sales you are VAT-registered and filing a quarterly VAT return (2550Q) with BIR. If your sales invoices are scattered across a receipt book, a spreadsheet and a chat thread, rebuilding the quarter's output tax is days of work — and it is the kind of work where a single missed invoice creates a mismatch you have to explain later.

Small businesses here run on trust and terms. A customer says "next week," and next week becomes next month. Without one list showing who owes what and for how long, collections depend on whoever happens to remember. Cash gets tight even in months when sales were strong.

The billing app charges per user. The inventory tool charges per user. The accounting tool charges per user again — and none of them talk to each other, so someone re-keys the same sale three times. You end up paying more to make the staff who help you the most the most expensive part of your setup.

Raise an invoice at the counter or on your phone and Tallium AI does the rest in the same second: the item comes off stock, the sale posts to your books, the customer's balance updates, and cost of sales is recorded. There is no export, no import, no end-of-day reconciliation ritual — you bill once and everything downstream is already correct.

Set your VAT treatment per item — vatable, zero-rated or exempt — and Tallium AI applies it automatically on every invoice, showing VAT-inclusive and VAT-exclusive amounts clearly and carrying your TIN on the document. Output and input VAT accumulate as you trade, so at quarter-end you open a report instead of rebuilding one. Always confirm current rules, thresholds and invoicing requirements with BIR or a qualified local tax professional before you file.

One aging view shows every unpaid invoice by customer and by how many days it is overdue, so the follow-up list writes itself. Send a reminder with the invoice attached, record a partial payment, and watch the balance settle — no separate ledger, no guessing which invoices a deposit covered.

Add your cashier, your stock person, your bookkeeper and your accountant on the same account with roles that limit what each can see. Tallium AI never charges per seat, and billing, POS, inventory, e-commerce, plus the suite's Marketing and CRM all sit under the same login — so the stack you were paying for in pieces becomes one app at one price.