Billing software for tailoring and garment shops in Kenya

A customer pays KES 2,000 down on a KES 6,500 suit, comes back three weeks later, and nobody can find the slip. You either eat the difference or argue with a client you want to keep. Multiply that by forty open orders and you genuinely do not know how much money is owed to you at any moment.

You buy a 50-metre roll of gabardine, cut from it for a dozen jobs, sell a few metres over the counter, and the leftover never matches what you expected. Without a per-metre stock record you cannot tell wastage from theft, and you keep re-ordering material that is already sitting on the shelf.

Charging by feel works until the shilling price of fabric moves or a job takes three fittings instead of one. Most tailoring shops have no idea which garment types actually make money after material, thread, lining, zips and labour — so the busiest weeks are not always the most profitable ones.

If your taxable turnover crosses the KES 5,000,000 threshold you are into VAT registration, eTIMS-compliant invoices and a monthly VAT3 return on iTax. Rebuilding that from a shoebox of receipts and a carbon-copy book costs you a weekend every month and still leaves gaps.

Raise the job as an invoice at the counter, take a part payment, and Tallium AI holds the balance against that customer until the garment is collected. You can pull a list of every unpaid balance in seconds, by customer or by pickup date, so nothing gets handed over unpaid and no one has to remember who owes what.

Track material in metres, rolls or pieces, deduct it as jobs are cut, and see live stock per colour and per bolt across your shop. Low-stock alerts tell you what to buy before a client is standing at the counter, and the variance between expected and counted stock is finally visible instead of guessed at.

Because material, labour charges and sale price all sit in one system, reports show what a school uniform batch actually earns versus a wedding gown or a simple alteration. AI insights flag the patterns you would not spot yourself — slow weeks, rising fabric costs, customers who have stopped coming back.

Set your VAT treatment once and every sale and purchase is recorded correctly as it happens, with receipts captured by photo and categorised automatically. When the VAT3 return is due on iTax, the figures are already summarised instead of reconstructed. Please confirm your registration status, current rates and eTIMS obligations with KRA or a qualified local tax professional.