Invoicing software for car rental and leasing businesses in Nigeria

A three-day hire turns into five days, the client adds a driver, there is a late return and a fuel top-up — and the invoice is written from memory hours later. Corporate clients dispute the extras, payment slides another month, and nobody can produce the original booking terms.

Oil servicing firms, banks, NGOs and government contracts often run on 30 to 60 day terms with monthly consolidated invoices. Without a clear ledger per client you cannot tell who is 90 days overdue, which trips have been billed, and how much cash is actually tied up in receivables.

Fuel, tyres, engine oil, panel beating, Lagos parking, licence renewals and driver allowances get paid in cash and settled later. By month end the receipts are creased in a drawer and you genuinely cannot say whether the Sienna is making money or quietly bleeding it.

Rental services are VATable, and clients want a proper invoice showing your TIN and the VAT charged before they will process payment. If your records live in a notebook, preparing the monthly VAT return becomes a stressful reconstruction exercise instead of a five minute job.

Create the rental invoice from the booking: vehicle, daily or weekly rate, hire dates, driver fee, fuel, mileage extras and any late-return charge, each as its own line. Deposits are recorded against the customer and applied or refunded on return, so the final invoice matches what the client actually agreed to.

Every hire is posted to that client's account, so you can issue one consolidated monthly invoice covering all trips instead of chasing dozens of loose ones. Ageing reports show who owes what and for how long, and statements can go out by email without anyone rebuilding them by hand.

Drivers and supervisors photograph fuel slips, mechanic bills and toll receipts in the mobile app. Tallium AI reads the amount, date and supplier, categorises the expense and posts it to the books — and you can tag each cost to a vehicle to see true profit per car.

Store your TIN and your customers' TINs, apply VAT to rental lines and keep output and input VAT separated automatically, so your monthly VAT return is built from real records. As the National E-Invoicing Solution rolls out, having structured invoice data already in one system makes compliance far less painful — confirm your current obligations with NRS or a local tax professional.