Car rental & leasing — United Arab Emirates
Running a rental desk in the UAE means Salik trips, fines that land weeks later, security deposits, long-term lease invoices and walk-in daily hires — all of which have to end up on a proper VAT tax invoice with your TRN on it. Tallium AI gives you one app for counter billing, fleet availability, deposits, recharges and VAT-ready accounting, so the invoice you hand a customer and the number in your books are the same number. One flat USD price, unlimited users, and your branch staff, accountant and owner all work in the same account.
From $79/month per shop · billed monthly · no free trial
Key takeaways
A customer returns a Corolla on the 4th, but the Salik statement and the RTA or police fine for that rental period only show up weeks later. By then the deposit may already be refunded and nobody remembers which agreement the charge belongs to, so the recharge quietly turns into a cost your company eats.
Many rental desks write the agreement on one system or a paper pad, then rekey it into an accounting tool at month end. The result is invoices with missing TRNs, wrong VAT treatment on the deposit, and totals that do not match the agreement the customer signed at the counter.
Between cars out on hire, vehicles at the garage for service or accident repair, units on long-term lease and replacement cars given to existing clients, the availability picture changes hourly. Overbooking a group means a free upgrade or a scrambled sub-hire from another supplier.
Monthly lease clients expect the same invoice on the same date, each with the right vehicle, plate, period, VAT line and TRN. Rebuilding that stack by hand in a spreadsheet every month is slow, and one copy-paste slip means a corporate client's finance team bounces the invoice back to you.
Every rental is an open record in Tallium AI, so a Salik trip, a fine, a fuel top-up or a damage charge can be added against that agreement even after the car is back on the yard. The system raises a supplementary tax invoice for the recharge and applies the deposit against it, so you can see exactly what is still owed before you release the balance.
Take the booking, capture the customer and their TRN if they are a business, price the daily, weekly or monthly rate, and issue a compliant tax invoice from the same screen. The entry posts straight to your accounting and VAT records with no rekeying, and receipts, card payments and cash all reconcile back to the same rental.
Each vehicle is tracked as its own unit with a status: on hire, available, in service, off-fleet or on long-term lease. Your team sees real availability by group before they promise a car, and you can see which vehicles are earning and which are sitting idle costing you insurance and registration.
Set up a monthly lease once with the vehicle, plate, rate and VAT treatment, and Tallium AI raises the invoice on schedule and emails it to the client. AI-assisted receipt scanning does the same on the cost side — service bills, tyres, insurance and registration get captured and categorised against the vehicle, so you can see true profit per car.
Rental agreements, daily hires and monthly lease invoices with your TRN, VAT lines and clear payment terms — issued at the counter or on a recurring schedule.
Every hire, deposit, recharge and supplier bill posts into a full double-entry ledger, so your accountant is not rebuilding the month from bank statements.
Standard-rated hires, deposits and recharges are tracked with the right VAT treatment so your VAT201 figures come straight from live transactions.
Revenue per vehicle, utilisation, outstanding recharges and aged receivables — the numbers you need before buying or disposing of a car.
Automatic receipt capture and categorisation for fuel, service and parts bills, plus plain-English flags on unusual costs and slow-paying accounts.
Build your plan in a minute — pay only for the parts of your business you run. From $79/month per shop.
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