Invoicing software for cleaning companies in India

Most cleaning firms bill 20–100 client sites on the same few days each month, each with its own scope, rate card and PO reference. Rebuilding those invoices by hand in Excel or Word every cycle is slow, and a single copy-paste slip means an invoice bounced back by the client's accounts team — and another 30 days of waiting.

You need the client's GSTIN, the right place of supply, and the correct CGST/SGST versus IGST split when you clean a site in another state. Housekeeping and facility services also raise questions about which clients deduct TDS and which are covered by reverse charge, and a wrong invoice format means your client can't claim input credit and asks for a revision.

Detergents, floor pads, gloves, bin liners and machine spares move from the store to vans to sites with no record. Nobody knows what was issued against which contract, so stock runs out mid-shift, supervisors buy replacements retail at a premium, and job profitability is guesswork.

Revenue looks healthy, but once you account for staff hours, consumables, transport and the extra deep-clean nobody billed for, some sites barely break even. Without per-site costing you keep renewing loss-making contracts and under-pricing the next tender.

Corporate and facility clients routinely pay at 45–90 days. With invoices scattered across spreadsheets and email, nobody knows on any given morning which ones are overdue, who was already chased, or how much cash is actually due this week.

Set each client's scope, rate and billing date once, and Tallium AI generates the monthly invoice automatically — with the PO number, site name and service period on the face of it. Ad-hoc work like deep cleans, window jobs or emergency call-outs gets added to the same run, so one review and one click bills your whole book.

Store each client's GSTIN and state, and Tallium AI applies the correct CGST/SGST or IGST treatment and produces a tax invoice in the required format. Sales and purchase data is kept in GSTR-1 and GSTR-3B-ready summaries you or your CA can work straight from, and if you cross the e-invoicing turnover limit the app keeps your invoice data structured for IRP reporting. Confirm current rules, rates and thresholds with the Central Board of Indirect Taxes and Customs (CBIC) or a local tax professional.

Issue detergents, pads and machine spares against a contract or job and the app deducts them from live stock. Low-stock alerts fire before your supervisor is calling at 7am, purchase orders record what you actually paid suppliers, and every issue shows up in the cost of that site.

Because invoices, consumables, purchases and expenses all sit in one system, reports show revenue and cost by client and by job. AI insights flag the contracts where margin is slipping and the ones worth re-pricing at renewal, so your next tender is priced on real numbers.

An aged receivables view tells you every morning what's overdue and by how long, per client. Payment reminders go out from the app, receipts get matched against invoices, and bank reconciliation closes the loop so your outstanding figure is always the true one.