Invoicing software for cleaning and facilities companies in Saudi Arabia

Most cleaning firms in the Kingdom bill a mix of monthly retainers per building, plus extras like deep cleaning, façade work or emergency call-outs. Rebuilding dozens of invoices in Excel or Word every month eats days of admin time, and one copy-paste slip means a client is billed the wrong contract value or the wrong VAT amount.

Under FATOORAH e-invoicing, invoices have to be issued from a compliant electronic system with the required fields and structure — a hand-typed PDF is not enough. Teams that still email Word documents end up scrambling to reissue invoices, and finance departments at large clients reject anything that doesn't carry the correct VAT number and invoice details.

Facilities contracts are often paid 30, 60 or 90 days after invoice, and with no proper ledger it's impossible to see which buildings owe what. Chasing payment means digging through email threads, and cash gets tight even when the contract book looks healthy — payroll for cleaning crews doesn't wait.

Detergents, machines, gloves, refuse sacks and consumables move between stores, vans and client sites with no record. Without stock control you over-order chemicals that expire, under-order the ones crews need mid-shift, and never really know what a contract costs to service — so you can't tell which buildings actually make money.

Set up each building or client as a customer with their contract value, then raise the month's invoices in a batch instead of one file at a time. Add extras — a deep clean, a weekend call-out, extra consumables — as line items on the same invoice, and VAT is calculated on every line automatically at the correct rate.

Tallium AI issues structured invoices carrying your VAT number, customer details, line-level VAT and totals, and keeps the underlying records so your VAT return (ZATCA) is a report rather than a reconstruction. Output VAT on contracts and input VAT on chemicals, machines and fuel are tracked together. Confirm current e-invoicing and VAT requirements with ZATCA or a local tax professional before you file.

Every invoice sits in a live receivables report grouped by client and by how long it's been outstanding, so you can chase the 90-day facilities manager before you chase the 15-day one. Log part payments against contracts, see the real cash position, and stop discovering a missed invoice three months later.

Hold your chemicals, machines and consumables in Tallium AI's inventory, issue them out per site or crew, and see stock levels drop in real time. Purchase orders record what you paid suppliers, AI receipt scanning files the paperwork for you, and reports show consumable cost against contract revenue so you know which buildings are worth renewing.