Printing & signage · India
Print and signage work is quoted in a hundred small ways — per sheet, per square foot, per plate, per hour of design time — and then billed weeks later once the job is delivered. Tallium AI gives your press one app for quotes, job-wise invoices, counter billing, paper and media stock, and GST-ready accounting, so nothing slips between the estimate and the ledger. Every plan includes unlimited users, so your designer, machine operator, counter staff and accountant all work in the same system at no extra cost per person.
From $79/month per shop · billed monthly · no free trial
Key takeaways
A customer asks for 500 visiting cards, 2 flex banners and a shop board, gets a rate over WhatsApp, and by the time the job is delivered nobody remembers whether lamination was quoted or thrown in free. Rework, extra colours and rush charges get added verbally and then quietly dropped at billing time. The press eats the cost and the margin on a busy month looks nothing like what the owner expected.
Stock lives in three units at once — reams, sheets and kilos for paper, running feet and rolls for flex and vinyl, litres and cartridges for ink. Half a roll is left over from one job and used on another without any record. You only discover a shortage when a rush job is already on the machine and the right GSM sheet is not in the godown.
Printing is one of those trades where the GST treatment depends on who supplies the content and the physical inputs, so job work jobs and outright supply jobs can carry different rates. Staff issuing bills at the counter rarely know which is which, so the wrong HSN or SAC and the wrong rate get used. The mismatch only surfaces when GSTR-1 and GSTR-3B are being prepared and the numbers do not agree.
Corporate clients, event companies, builders and schools rarely pay on delivery. Delivery challans and invoices sit in a file, part payments come in cash and part by UPI or bank transfer, and the diary stops matching reality within a few weeks. By the time you chase, the contact has changed and the invoice copy is somewhere in a bundle.
Build the estimate once with your own line items — printing, plates, lamination, mounting, framing, design time, delivery — and convert it straight into a GST invoice when the job is delivered. Any additions made during the job stay attached to the same record, so what was approved is what gets billed. The customer sees a clear breakdown instead of a single lump-sum figure they want to argue about.
Track paper by GSM and size, flex and vinyl by roll and running feet, and inks and consumables separately, with stock reducing as jobs are completed. Set reorder points on your fast-moving media so the app flags a low roll before a customer does. You can see the true material cost sitting behind each job instead of guessing at the end of the month.
Set the correct HSN or SAC and tax rate on each service and product once, and Tallium AI applies it consistently at the counter and on credit invoices, splitting CGST/SGST or IGST based on the place of supply. Your GSTIN, the customer's GSTIN and invoice numbering all stay in order, giving you clean summaries to work from for GSTR-1 and GSTR-3B. Confirm current rates, HSN/SAC classification and e-invoicing applicability with CBIC or a local tax professional, since printing work can be treated differently depending on the job.
Every credit job shows outstanding balance, ageing and part payments received in cash, UPI or bank, on one screen. Send a reminder with the original invoice attached instead of hunting through a bundle of carbon copies. AI insights surface which clients consistently pay late so you can ask for advance on the next big order.
GST invoices, estimates and delivery challans for job work and supply, with your press's own line items, terms and numbering series.
HSN/SAC and rate handling per item, CGST/SGST and IGST by place of supply, and period summaries to support GSTR-1 and GSTR-3B filing.
Paper by GSM and size, flex and vinyl by roll, inks and consumables — with reorder alerts and job-wise consumption.
Order media and consumables from your regular suppliers, record what actually arrived, and match supplier bills to purchases.
Sales, purchases, expenses and payments flow into your books automatically, with P&L and receivables ready whenever you want them.
Build your plan in a minute — pay only for the parts of your business you run. From $79/month per shop.
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