Invoicing software for printing presses and signage shops in Singapore

A client asks for 500 flyers, then 1,000 on heavier stock, then a rush finish. If each revision lives in a different WhatsApp thread or spreadsheet, you end up invoicing the old quote and eating the difference. Nobody on the floor knows which version is the one to print.

Most print and signage jobs take 50% up front and the balance on collection. When deposits sit in a notebook or a bank statement, it is hard to say which jobs are fully paid, which balances are overdue, and how much of today's takings is actually new revenue versus money you already recognised.

Vinyl, laminate, ACP sheet, ink, aluminium frame, outsourced CNC cutting, installer time — the materials are consumed job by job, but the costs land as one big supplier bill at month end. Two months later you cannot tell whether that shopfront signage job made money or just kept the shop busy.

Deposits, part-deliveries, reprints done free of charge and jobs that mix printing with installation all raise GST timing questions. If your invoices are typed in Word and your books are built afterwards from a pile of PDFs, reconciling what you declared on your GST F5 return with what you actually billed takes days.

Build the quote in Tallium AI with line items for stock, print, finishing and delivery. Revise it and the previous version stays on the record, so the floor always prints the approved one. Convert the accepted quote straight into the job and then the invoice — no retyping, no gap between what the client agreed and what you bill.

Take a deposit against the job at the counter, and Tallium AI tracks the remaining balance automatically. The customer statement shows what has been paid and what is outstanding, and the ageing report tells you which corporate accounts have drifted past terms before it becomes a cash flow problem.

Issue materials to a job and inventory drops as you go, so consumption is recorded while it happens instead of being guessed later. Purchase orders link supplier bills back to the stock they paid for, and outsourced work can be added as a cost line, giving you a margin figure per job you can actually trust.

Set the correct GST treatment on each item once and every invoice carries it. Your GST position builds continuously in the background, so at the end of the accounting period you review a prepared summary for your GST F5 return rather than rebuilding it from scratch. Please confirm current rules with IRAS or a local tax professional.