Invoicing software for security companies in Nigeria

Most Nigerian security firms bill on a monthly retainer per post: 12 guards at one bank branch, 4 at a residential estate, 20 at a factory in Ogun. Rebuilding each invoice in Excel or Word every month is hours of copy-paste, and one mistyped rate or guard count means a client query, a credit note and a delayed payment.

Banks, schools, telcos and estate managements often pay 30, 60 or even 90 days after the invoice. Without a live receivables list, you only notice a client is three months behind when cash gets tight, and by then you have already paid three months of guard salaries out of your own pocket.

You charge VAT on your service invoices and file a monthly VAT return, but the numbers sit across bank statements, a spreadsheet and a stack of paper invoices. Pulling together output VAT, input VAT on uniforms, radios and vehicle costs, and matching it to your TIN records is a scramble every month.

Fuel for patrol vehicles, uniforms, boots, torches, radios, training, supervisor transport and staff advances get paid in cash across many locations. When receipts never make it back to the office, you cannot tell which client contracts are actually profitable and which ones are quietly losing you money.

Set up each client contract once — post name, number of guards, day and night rates, any supervisor charge — and Tallium AI raises the invoice on the same date every month. Change a guard count or add a new site and only that line updates. Send by email straight from the app, with your logo, TIN and VAT clearly shown.

Every invoice shows as unpaid, part-paid or settled the moment you record a receipt, and the ageing view groups clients by 30, 60 and 90+ days overdue. Your admin officer can send a polite reminder from the same screen, so chasing payment becomes a five-minute routine instead of a monthly panic.

VAT is applied and recorded on each invoice and each supplier bill as it is entered, so your output and input VAT figures for the monthly VAT return are ready whenever you need them. Reports break down the period clearly for whoever prepares your filing. Rates, the NGN 25,000,000 taxable turnover threshold and the National E-Invoicing Solution requirements change over time — confirm current rules with NRS or a local tax professional.

Supervisors photograph fuel slips, uniform purchases and site expenses on the mobile app. Tallium AI's AI reads the amount, date and supplier, and files the expense against the right client or cost head. Because every plan has unlimited users, you can give every supervisor an account without paying a naira more.