Security services · South Africa
Running a guarding, armed response or alarm monitoring business in South Africa means invoicing dozens of sites on the same few days each month, then chasing the ones that quietly skip a payment. Tallium AI puts recurring site invoicing, quotes for new contracts, equipment and consumables stock, and VAT-ready accounting into one app with unlimited users, so your admin office, ops manager and control room all work off the same numbers. One flat price in USD, billed monthly from signup, with no per-seat fees and no free trial.
From $79/month per shop · billed monthly · no free trial
Key takeaways
Fifty sites, each with a different guard count, shift pattern and escalation rate, and every invoice rebuilt by hand in a spreadsheet. One typo on a body corporate invoice means a query, a credit note and another 30 days before the money lands.
Public holiday shifts, relief guards, extra armed response callouts and once-off event cover get agreed on WhatsApp and then forgotten by the time invoices go out. That is real revenue you worked for and never charged.
Batteries, panic buttons, uniforms, boots and replacement radios move between the store room, the vehicles and the sites with no record. You only discover the shortfall when a client needs a replacement and there is nothing on the shelf.
Supplier invoices for fuel, vehicle repairs and equipment sit in a shoebox, retainer income lives in one file and callout income in another, and reconciling it all against the bank before the SARS eFiling deadline turns into a late night every second month.
Set each site's monthly retainer once — guard posts, rates and escalation date — and Tallium AI raises the invoices on schedule, emails them to the client contact, and tracks who has paid. Adjust one site and the rest are untouched.
Log additional shifts, relief cover, callouts and event guarding as they happen from the mobile app, and they land on the next invoice for that site automatically. Nothing gets lost between the ops WhatsApp group and the accounts office.
Track uniforms, radios, batteries, panic buttons and CCTV spares with issue records against sites and staff, low-stock alerts before you run out, and purchase orders to your suppliers from the same app.
Scan supplier slips for fuel, tyres and repairs with your phone and let the AI categorise them, reconcile the bank as it goes, and pull a VAT summary whenever you need it — so preparing your VAT201 on SARS eFiling is a review, not a rebuild. Confirm your VAT position with SARS or a local tax professional.
Recurring monthly site invoices, once-off callout billing, quotes for new guarding contracts, and automatic reminders on overdue accounts.
Full double-entry books with bank feeds, supplier bills, vehicle and fuel costs, and a profit picture per month without a separate bookkeeping tool.
VAT-inclusive and exclusive invoicing, input VAT captured off scanned supplier slips, and a VAT summary that lines up with what you file on VAT201.
Uniforms, radios, batteries and CCTV spares tracked with issue history, reorder levels and purchase orders to your suppliers.
Spot which sites are slipping into late payment, where fuel and vehicle spend is climbing, and which contracts are quietly running below margin.
Build your plan in a minute — pay only for the parts of your business you run. From $79/month per shop.
Get startedQuestions? Email support@tallium.online — tallium.online
Tell us where you are today and we'll show you how Tallium AI fits. No pressure, no spam.