POS and billing software for veterinary clinics in Kenya

The vet writes the consultation on a card, the pharmacy shelf is tracked in a notebook, and the receipt comes from a separate till or a handwritten book. Items get left off the bill, discounts are given verbally, and by evening nobody can reconcile the cash drawer against what actually left the shelf.

Vaccines, antibiotics and acaricides all carry batch numbers and expiry dates, and cold-chain items are expensive to write off. Without batch-level tracking you only discover an expired vial when you reach for it, and you over-order the slow movers while running out of the dewormer every farmer asks for.

Dairy farmers, poultry units and repeat pet owners often pay at month end. Once the outstanding balances live in a diary, you lose track of who owes what, statements go out late, and cash flow tightens even in a month when the clinic was full.

Some supplies are standard-rated, some veterinary items are treated differently, and KRA now expects electronically generated invoices with the right details. Rebuilding sales from receipt books to file the VAT3 return on iTax is slow, error-prone and stressful near the deadline.

Ring up the consultation fee, the procedure, the drugs dispensed and any pet food or farm supplies on a single ticket, then take cash, card or mobile money and print or send the receipt. Stock, revenue and the client's account all update from that one sale, so the till total and the shelf agree without a nightly reconstruction.

Record batch numbers and expiry dates as stock arrives, and let the app warn you before items age out or fall below your reorder level. Because sales, wastage and stock counts feed the same ledger, you can see which lines actually earn their shelf space and stop tying up cash in slow movers.

Give each farm or pet owner an account, invoice them for the visit, and see outstanding balances and ageing at a glance. Send statements and reminders from the app, and when payment lands, apply it against the invoice so the accounting side stays correct with no double entry.

Every sale and purchase is captured with its tax treatment as it happens, receipt photos are scanned and categorised by AI, and your VAT position builds up continuously ready for the VAT3 return on iTax. Please confirm current rules with KRA or a local tax professional, as treatment varies by item and by practice.