POS and billing software for veterinary clinics in South Africa

The vet writes up a consult, the nurse hands over a course of antibiotics, someone adds a tick-and-flea treatment and a bag of prescription food at the till. By the time the client is at reception, half of it is on a paper card and half in a spreadsheet. Items get missed, discounts get guessed, and the practice quietly loses revenue on every busy day.

Vaccines, anaesthetics, surgical consumables and prescription diets all move at different speeds, and much of it is cold-chain or short-dated. Without live stock counts you only find out you are short of a vaccine when the client is already in the consult room, and expired stock is discovered during a stocktake rather than before it is written off.

Once a practice crosses the R1,000,000 turnover threshold, VAT registration is compulsory, and suddenly every consult fee, dispensed medicine and retail sale needs correct VAT treatment. Rebuilding that from till rolls, card machine slips and a shoebox of supplier invoices every two months eats evenings that should belong to the practice.

Farm clients on 30-day terms, surgery deposits, pet insurance claims and owners paying off a big bill in instalments all pull in different directions. Without one place showing what each client owes and what has been received, follow-up is inconsistent and older debt slips past 90 days before anyone notices.

Ring up the consult fee, the procedure, every dispensed medicine and any food or retail item on one screen, with prices and VAT applied automatically. The invoice prints or emails to the pet owner in seconds, and the same transaction posts to your accounts and drops the dispensed items out of stock — no re-keying at day end.

Every sale or dispensed item updates stock in real time, and Tallium AI flags items that are running low or nearing expiry so you can reorder or rotate before you are caught short. Purchase orders to your wholesalers are raised in the same app, so what arrives is matched against what you ordered and what you paid.

Set the correct VAT treatment once per service or product and Tallium AI applies it on every sale, keeping output and input VAT separated and reportable at any moment. When your VAT201 period closes on SARS eFiling, your totals are already assembled instead of reconstructed. Confirm current rules and your registration position with SARS or a local tax professional.

Each pet owner or farm account carries its full history — invoices, deposits, part-payments and what is still outstanding. Send statements, chase overdue balances and see your ageing at a glance, with AI insights pointing out which accounts are drifting and where your margins are thinnest.