POS, stock and accounting for florists and gift shops in Kenya

Roses, lilies and foliage have a few good days. Without a live count of what came in and what has already sold, you either overbuy and throw stems in the bin or run dry on a Friday afternoon when three customers want the same bouquet. Most shops only find out at closing, when it is too late to move the stock.

A wedding order booked for Saturday, a birthday delivery to Westlands, and a counter queue all land in the same hour. When bookings live in a notebook and delivery details in someone's phone, addresses get mixed up, deposits get forgotten, and a missed anniversary delivery costs you the customer for good.

A gift hamper is a mug, a candle, a card and wrapping. A bouquet is stems, a vase and labour. Ringing these up as one made-up price means your stock numbers never match the shelf and you cannot tell which arrangements actually make money after the cost of the stems.

If your taxable turnover passes KES 5,000,000 you need a KRA PIN registered for VAT, monthly VAT3 returns on iTax, and eTIMS-compliant invoices. Rebuilding all of that from a shoebox of M-Pesa messages and till rolls every month is where the evenings go, and where mistakes creep in.

The Tallium AI POS is built for a busy till: search by name, scan a barcode on gift items, take cash, card or mobile money, and print or email the receipt. Every sale drops the stock count in the same second, so the number on your screen is the number on the shelf and you can reorder before you run out.

Take a wedding or funeral order with the date, deposit, delivery address and notes attached, then see the day's list every morning. Because orders, sales and customers sit in the same account as the Tallium AI CRM, the follow-up call about next year's anniversary is a click away instead of a scroll through old chats.

Build a bouquet or hamper from its components so selling one arrangement pulls the right stems, vase and wrapping out of stock automatically. Reports then show you the true margin on each product, so you know whether the KES 3,500 hamper is worth building or whether the small posies quietly earn more.

Sales post to your accounts as they happen, supplier bills and expenses are captured by photographing the receipt, and AI categorisation does the sorting. When it is time for your VAT3 return on iTax you are reading a report, not rebuilding a year. Please confirm current rules with KRA or a local tax professional before filing.