POS Software for Fruit & Vegetable Shops in Kenya

Sukuma wiki, tomatoes, avocados and mangoes cost you something different each time you buy from Marikiti, Kongowea or your supplier's lorry. If your selling prices are stuck in a notebook or in your head, you can sell a whole crate at yesterday's price and lose money without ever noticing. By the time you count cash in the evening, the loss is invisible — the till still looks full.

Produce loses weight as it dries, gets bruised in handling, and goes soft after two or three days on the shelf. Most shops write this off as "just how the business is" because nobody records it. Without a number attached to waste, you can't tell whether you are over-ordering bananas, under-pricing them, or losing stock at the back door.

Peak hours are morning and after work, and a queue of customers buying half a kilo of this and three of that moves slowly when every item is priced by hand or on a calculator. Mistakes at the scale are common, staff give informal discounts to regulars, and M-Pesa payments get confirmed on a phone that is separate from your sales record.

Cash sales, M-Pesa tills, supplier payments and casual labour all sit in different places, so preparing a VAT3 return on iTax means rebuilding a month from receipts and memory. Fresh produce also mixes zero-rated and exempt items with standard-rated goods like packaging, water and snacks, which makes the classification harder than it looks for a small shop.

Record each purchase in Tallium AI as it arrives — crate, kilo or bunch, at the price you actually paid — and the app keeps a live weighted cost for every line. Set your target margin and Tallium AI shows the selling price that protects it, plus an alert when an item's cost jumps enough to need a price change. You stop selling today's expensive tomatoes at last week's cheap price.

Staff log spoilage, trimming and giveaways in a few taps on the mobile app, so wastage becomes a line in your reports instead of a mystery. Tallium AI's AI insights show which items lose the most value each week and which order sizes consistently outlive their shelf life. Most shops find two or three lines are causing the bulk of the loss, and fixing the order quantity pays for the software many times over.

Sell by kilogram, gram, piece, bunch or pack, with quick-tap tiles for your top movers so a busy morning queue keeps moving. Record cash, M-Pesa and card against the same sale, split payments where a customer pays part cash, and control which staff can discount or void. Every sale immediately reduces stock, so what you see on screen is what's actually on the shelf.

Sales, purchases and expenses post straight to your accounts, and receipt scanning reads supplier slips so you aren't typing them at night. Tax rates are set per item, so standard-rated, zero-rated and exempt lines are separated from the moment they're sold and your VAT position is visible any day of the month rather than only at filing time. Please confirm current rates, item classifications and filing rules with KRA or a local tax professional.