POS, stock and VAT-ready books for textile and fabric shops in the Philippines

A 50-yard bolt of cotton twill leaves the shop in cuts of 1.5, 3 and 12 yards, plus a few free swatches. Most shops track this in a notebook and only find out at year-end that the record says 18 yards and the shelf has 11. Shrinkage, generous cutting and unlogged remnants quietly eat the margin on every roll.

Walk-in retail, dressmaker bulk, school uniform contracts and long-standing suki all pay different rates per yard, and staff compute them on a calculator during a queue. One mistyped rate or a discount given to keep a regular happy can wipe out the profit on the whole cut, and nobody notices until the day's cash does not tie out.

Uniform season, fiestas, wedding and barong orders and the Christmas rush all bring reservations, partial payments and 'ilagay mo muna sa tabi' requests written on slips of paper. Deposits get forgotten, reserved bolts get sold to someone else, and you hire extra hands who then need their own way to ring up sales.

Supplier invoices from Divisoria and importers pile up in a folder, sales are summarised from receipt booklets, and the scramble starts a week before the quarterly VAT return (2550Q). Once gross sales approach the PHP 3,000,000 threshold the paperwork stops being optional, and reconstructing months of records from memory is where mistakes and missed input VAT happen.

Hold stock the way you actually buy it — bolt, roll or full piece — and sell in yards or meters with fractional quantities. Scan the bolt label, key in 2.75 yards and the remaining length updates instantly at that counter and across every branch. Leftover pieces can be logged as remnant items with their own price, so short ends turn into sales instead of disappearing.

Set retail, bulk and contract price levels per item and attach them to a customer, so the correct rate per yard appears automatically at checkout. Roles and permissions decide who may discount and by how much, with anything beyond the limit needing a supervisor. Every override is recorded against the staff member, so you can see exactly where margin is going.

Take a partial payment against a reserved cut, mark the bolt as committed so it cannot be sold twice, and settle the balance when the customer collects. Split payments across cash, card, GCash or bank transfer on one sale. Because every plan includes unlimited users, the seasonal staff you take on for uniform season get their own login at no extra cost.

Each sale posts to your accounts as it happens, and supplier invoices can be photographed so the AI reads the amounts and files them — no shoebox. Tallium AI tracks VAT on sales and purchases and produces the sales, purchase and output/input VAT summaries you or your accountant need when preparing the quarterly VAT return (2550Q) under your TIN. Registration, receipting and filing rules change, so confirm current requirements with BIR or a qualified local tax professional.