POS, stock and VAT accounting for South African toy & baby shops

December, Easter and back-to-school turn a quiet shop into a queue. A slow till loses gift-buyers who won't wait, and hand-written specials get rung up wrong when the counter is three deep.

The same toy in six colours, dummies and bottles in every size, batteries and gift wrap. Without proper variant tracking you never really know what's on the shelf until you're standing in front of an empty peg.

Once you cross the R1,000,000 threshold VAT is compulsory, and even voluntary registration from R50,000 means VAT201 returns on SARS eFiling. Re-keying till totals into a spreadsheet at 9pm is where mistakes creep in.

Small high-value items walk out, and baby gear gets returned or exchanged constantly. Paper slips and gut feel make it impossible to tell theft from a genuine stock error, or to know your real margin after refunds.

Scan or tap to sell, take card, cash or split payment, and print or email a slip in seconds. Barcode search and quick-pick buttons keep the queue moving through the December rush, even with temporary holiday staff on the counter.

Track every colour, size and age band as its own SKU with its own count. Each sale drops stock instantly, low-stock alerts tell you what to reorder, and purchase orders bring it back in — so the number on screen matches the shelf.

Every sale is recorded at the correct VAT rate and rolls up into reports you can use to prepare your VAT201. Snap supplier invoices with your phone and the AI reads and files them, so your books are close to done before you sit down. Always confirm current rules with SARS or a local tax professional.

Handle exchanges and refunds in a couple of taps with a full audit trail, and use stock-count and loss-prevention reports to spot where units go missing. AI insights flag your real best and worst sellers by profit, not just by units.