A POS system for Kenya that keeps stock, sales and books in one place

Sales are rung up on a standalone POS, cash is banked in lumps, M-Pesa till and paybill settlements arrive separately, and someone re-keys it all into a spreadsheet weeks later. By the time the numbers are typed twice, small errors have become a gap nobody can explain, and you are guessing at margin instead of knowing it.

Fast movers run out on a Saturday while slow stock sits in the back eating cash. Without a live count that moves with every sale, return and delivery note, shrinkage only shows up at a physical count months later — and by then you cannot tell whether it was theft, breakage, a miscount at goods-in or a sale that was never rung up.

The VAT3 return is due on iTax by the 20th of the following month, and the numbers have to be reconstructed from receipt rolls, supplier invoices and WhatsApp photos. Customer KRA PINs are missing on invoices that need them, and input VAT gets dropped simply because the paperwork was not filed anywhere findable.

Traditional software charges per user, so shops end up sharing one login between cashiers, a supervisor and the accountant. That kills accountability — you cannot see who gave the discount, who voided the sale or who adjusted the stock count — and it blocks you from giving your accountant proper access.

When a cashier completes a sale in Tallium AI, the stock count drops, the revenue and VAT post to the ledger, and the payment lands against the right method — cash, card, mobile money or on account. There is no export, no import, no re-keying. Close the till at night and the day's takings, banking and books already match.

Receive goods against a purchase order, set reorder points, and let the app tell you what to buy before you run dry. Barcode scanning at goods-in and at the till keeps the count honest, transfers between branches are tracked, and stock-take variances are recorded with a reason and a name against them so you can see where the loss is happening.

Set the correct VAT treatment once per product — standard-rated, zero-rated or exempt — and every sale and purchase is captured with the right rate, the customer's KRA PIN where you need it, and the supplier invoice attached. When it is time to prepare the VAT3 return on iTax, the totals and the supporting documents are already there. Confirm current rates, thresholds and eTIMS requirements with KRA or a qualified local tax professional before you file.

Give every cashier, supervisor, store keeper and your accountant their own login at no extra cost. Roles decide what each person can see and do — who may discount, void, adjust stock or view margins — so you get accountability at the counter and clean audit trails without paying more as your team grows.