Purchasing & stock control — Malaysia
If you buy stock from suppliers in Klang Valley, Penang or across the border, your purchase orders should not live in WhatsApp threads and a spreadsheet someone forgot to save. Tallium AI gives you one app where a PO becomes a goods receipt, a supplier bill, a stock movement and a journal entry without anyone retyping it. Everything lands in the same books you use for your SST-02 return and your MyInvois records, so ordering, stock and accounts finally agree.
From $99/month per warehouse · billed monthly · no free trial
Key takeaways
One person sends the order on WhatsApp, another emails a PDF, and the file on the shared drive is two versions behind. When the supplier delivers short or sends a different SKU, nobody can point to the approved order. Come month end you are reconstructing what you actually agreed to buy from memory and a pile of delivery notes.
The DO says 48 cartons, the invoice bills 50, and the price is RM2 higher than quoted because an old price list was used. Without a three-way match you either pay the difference quietly or spend a week arguing over it. Small leaks like this compound fast when you are placing dozens of orders a month.
Goods come into the warehouse, but the accounts only find out when the invoice is keyed in days later. Your system says you have stock you already sold, or you reorder something sitting on the top rack. Cash gets tied up in slow movers while your bestsellers go out of stock.
Purchases sit in one place, sales in another, and the numbers only meet when your accountant asks for them. Working out what to report on the SST-02 return, or lining up supplier documents for MyInvois, turns into a scramble every cycle. Rules on registration, rates and e-invoicing change, so please confirm current rules with RMCD or a qualified local tax professional.
Raise a purchase order in Tallium AI with the supplier, agreed prices, quantities, expected delivery date and any deposit terms. Send it as a clean PDF or email straight from the app, and it stays visible to your whole team with a full history of edits and approvals. No more hunting for which version the supplier actually confirmed.
Receive goods against the PO on a phone or tablet at the loading bay, partial deliveries included. When the supplier bill arrives, Tallium AI compares PO, goods received and invoice, and flags any gap in quantity or price before you pay. You approve the exception or send it back to the supplier with the evidence attached.
The moment you receive against a PO, stock levels, cost per unit and your inventory value all move together, across every location you run. Reorder points and supplier lead times tell you what to buy next instead of you guessing. Nobody rekeys anything into accounts, because the accounts were part of the same entry.
Because your POs, bills, sales and payments sit in one system, your SST position and supporting documents are built as you go rather than reconstructed later. Snap supplier receipts with your phone and the AI reads the vendor, amount and tax treatment for you to confirm. For anything specific to your registration status, thresholds or e-invoicing obligations, confirm current rules with RMCD or a qualified local tax professional.
Raise, approve and send POs, receive against them in parts, and match supplier bills line by line before money leaves your account.
Live stock by SKU, batch and location, with reorder points and supplier lead times so purchasing is driven by real demand, not habit.
Every receipt, bill and payment posts itself to the ledger, so supplier balances, cost of goods and profit are current without a rekeying step.
Tax treatment recorded on each purchase and sale, with the reports and document trail you need when preparing your SST-02 return.
Spend by supplier, price movement over time, open POs and stock value — the numbers you need before you negotiate your next order.
Build your plan in a minute — pay only for the parts of your business you run. From $99/month per warehouse.
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