Purchase order software for small businesses in the Philippines

An order gets agreed over chat, the supplier delivers something slightly different, and nobody can prove what was actually ordered. When the invoice arrives weeks later, you're arguing from memory. Without a written PO number tied to a delivery and an invoice, disputes almost always end with you paying the supplier's version.

Goods arrive at the warehouse, someone signs the delivery receipt, and the boxes go on the shelf. The system — if there is one — still shows the old quantity, so you reorder items you already have and run out of items you thought were coming. By the time you notice, the cash is already tied up in the wrong stock.

Short deliveries, substituted items, and price increases that were never agreed all slip through when nobody compares the PO, the receiving report and the invoice line by line. Small businesses often overpay by a few percent on every order simply because checking three documents by hand takes time nobody has.

Your quarterly VAT return (2550Q) needs clean records of purchases with valid supplier invoices and TINs. If POs, receipts and bills sit in separate places, your bookkeeper spends days rebuilding the trail — and any missing supplier document is input VAT you simply can't support.

Pick the supplier, add items from your product list with agreed prices, set the expected delivery date, and send it as a PDF by email or share the link. Every PO has a number, an approval status and a full history, so there's never a question about what was ordered, at what price, by whom.

When the delivery arrives, your warehouse staff open the PO on the mobile app and tick off what actually came in — full, partial or short. Stock levels move the moment they save it, the PO shows what's still outstanding, and the landed cost flows straight into your inventory valuation.

Tallium AI compares the PO, the goods received and the supplier invoice, then highlights any line where the quantity or price doesn't agree. You approve the ones that are fine and query the rest before you pay, instead of finding the problem months later during a reconciliation.

Every approved supplier bill becomes a journal entry with the correct VAT treatment and the supplier's TIN on file. Scan or forward the supplier invoice and the AI reads the amounts, so when it's time to prepare your quarterly VAT return (2550Q), the purchase side is already sorted. Confirm current rules with the Bureau of Internal Revenue (BIR) or a local tax professional.