Quotation software for interior fit-out and joinery businesses in Nigeria

MDF, plywood, laminate, adhesives and imported ironmongery move in price constantly, and a lot of that movement follows the exchange rate. When your estimator copies an old Excel sheet and edits the room names, you can quote a full office fit-out on board prices that were true three months ago. The client accepts, the workshop buys at today's rate, and the margin you thought you had is gone before the first partition goes up.

Offcuts, half-sheets, leftover hardware and edge banding from the last job sit in the workshop with no record. So the buyer orders another twenty sheets that were already there, cash goes out early, and the yard fills with material you have already paid for. At the same time the one hinge type you needed for Monday's install is out of stock and nobody noticed until the fitters were on site.

A single supplier invoice covers boards for a restaurant fit-out, a bank counter and two residential wardrobes. Fuel, site transport, casual labour and diesel for the generator get paid in cash and recorded on a WhatsApp message or not at all. By the time the job is finished, you can tell whether the business made money that month, but you genuinely cannot say which of those four jobs paid for the others.

Fit-out money arrives in stages — mobilisation, milestone, practical completion — with retention held back for months. Keeping track of what is invoiced, what is certified, what is still owed and what VAT belongs to which month is a monthly scramble. When it is time to file the monthly VAT return, someone spends two days rebuilding invoices from a folder of PDFs and a bank statement.

Tallium AI keeps your board, laminate, hardware and consumable costs in one item list, updated each time a purchase order is received. When you build a quotation, you pull those live costs into the line items, add your labour and finishing rates, and set your margin — so the number you send a client reflects what the material costs today, not what it cost in the last rainy season. Revise a quote and the previous version stays on record, so you can see exactly what changed when a client queries the price.

Inventory in Tallium AI covers your sheet goods, hardware, finishes and offcuts across the workshop and any store you run, so the buyer can check what is on hand before raising a purchase order. Reserve material against a specific job so a confirmed fit-out is not quietly consumed by a smaller one. Low-stock alerts catch the fast-moving items — screws, adhesive, edge banding — before a crew is standing idle on site.

Purchase orders, supplier invoices, subcontractor payments and petty cash all get tagged to a job in Tallium AI. Snap a photo of a diesel or transport receipt with the mobile app and the AI reads the amount, supplier and date and files it against the right job, so cash spending on site stops disappearing. The result is a live cost-versus-quote view per project — you can see a job drifting while there is still time to raise a variation.

Raise stage invoices and retention against the original quotation so you always know what has been billed and what is still held. VAT is applied and recorded as you invoice, and reports pull the figures together for your monthly VAT return instead of leaving you to rebuild them from PDFs. Nigeria's National E-Invoicing Solution and VAT registration threshold of NGN 25,000,000 in taxable turnover are areas where the detail changes, so confirm current rules with the Nigeria Revenue Service (NRS, formerly FIRS) or a local tax professional.