Accounting Software Used in the Philippines

What "accounting software" means for a Philippine small business

When Filipino owners search for accounting software, they're usually after one thing: a simpler way to keep the books that the Bureau of Internal Revenue (BIR) expects, without drowning in spreadsheets and shoeboxes of receipts.

In practice, good accounting software records your sales and expenses, tracks the tax on each transaction, and turns it all into reports — a profit and loss statement, a balance sheet, and the numbers your accountant needs at filing time. Cloud software does this from your phone or laptop, so your bookkeeper, your accountant and you are all looking at the same figures.

This is general information, not tax advice. Rules change, so confirm anything specific with the BIR or a qualified local tax professional before you rely on it.

What the BIR actually expects from your records

Whatever software you choose, it has to fit around the same core Philippine requirements. Getting these right is the whole point of picking a good tool.

• A Taxpayer Identification Number (TIN) and registered books of accounts — manual, loose-leaf, or a BIR-registered computerised system.
• Proper Official Receipts and Sales Invoices that meet BIR formatting rules.
• Correct handling of VAT at 12% if your gross annual sales exceed PHP 3,000,000, or percentage tax if you're a non-VAT taxpayer below that threshold.
• VAT returns on BIR Form 2550Q (quarterly), or percentage tax on Form 2551Q, plus your income tax filings.
• Clean, exportable reports so you or your accountant can prepare and file on time.

VAT, percentage tax, or the 8% option — a quick orientation

The Philippines has a few paths, and your software should reflect whichever one applies to you. If your gross annual sales or receipts go over PHP 3,000,000, you generally register as VAT and charge 12% VAT. Below that threshold, you're usually a non-VAT taxpayer and pay percentage tax instead.

Many small self-employed taxpayers and professionals can also elect the flat 8% income tax option in place of the graduated income tax and percentage tax — but eligibility and timing rules apply. Your accounting app should let you tag transactions correctly so the totals line up with whichever return you file.

Again, treat this as a plain-English overview only. The thresholds and options change over time, so confirm your exact situation with the BIR or a qualified local tax professional.

Features that matter most for Philippine SMEs

• Tax handling built for the Philippines: VAT at 12% and percentage tax, applied per transaction so your returns reconcile.
• Receipt and expense capture — snap a photo and let the app read and categorise it, instead of keying every purchase.
• Reports on demand: profit and loss, balance sheet, cash flow, and VAT/tax summaries you can export for your accountant.
• Invoicing and official-receipt-style documents you can send and track.
• Inventory and POS if you sell in a shop or online, so sales flow straight into your books.
• Multi-user access without extra cost, so your bookkeeper and accountant can log in too.
• Mobile access, because most owners here run the business from a phone.

Why one all-in-one app beats a stack of tools

The most common mistake is buying separate apps — one for accounting, another for a point of sale, a spreadsheet for stock, and yet another for online orders. Every hand-off between them is a chance for numbers to drift and filings to slip.

Tallium AI is built the opposite way: one app that combines accounting, invoicing, POS, inventory and e-commerce, with the wider Tallium AI suite's Marketing and CRM under the same account. Receipt scanning, categorisation and AI insights are automated, so the day-to-day bookkeeping mostly runs itself.

It also comes with unlimited users on every plan and no per-seat fees — you can add staff, your bookkeeper and your accountant without the bill going up. Pricing is one simple flat rate in US dollars (USD): a shop or store is $79/month, an online store $159/month, a warehouse $99/month, and a factory $269/month, each billed monthly from signup with no free trial and cancel anytime. Every plan includes the full core — accounting, tax handling, expense and receipt scanning, reports, the mobile app, AI insights and email support.

How to choose and get started

1. 1

   List what you actually do

   Note whether you sell in-store, online, or both, whether you carry stock, and whether you're VAT-registered or non-VAT. This tells you which features you truly need.

2. 2

   Check the tax fit

   Make sure the software can apply 12% VAT or percentage tax correctly and produce summaries that match BIR Form 2550Q or 2551Q.

3. 3

   Count the real cost

   Add up per-seat fees and separate tools you'd otherwise pay for. An all-in-one app with unlimited users is often far cheaper than a stack.

4. 4

   Bring your accountant in

   Give them a login early so they can confirm the reports and tax tagging work for how they file on your behalf.

5. 5

   Start with clean opening balances

   Enter your current cash, receivables, payables and stock so your first reports are accurate from day one.