Philippines · Stock, sales and books in one app
Most shops in the Philippines run stock in a notebook or spreadsheet, sales in a separate POS or receipt booklet, and hand a shoebox of documents to the bookkeeper every quarter. Nothing agrees with anything else, so you only find out about shrinkage, dead stock or a missing sale long after you could have done something about it. Tallium AI puts stock counts, counter sales and your books in one app, so every sale moves inventory and posts to the accounts at the same moment — and your VAT figures come from real transactions instead of a rushed reconstruction.
From $79/month per shop · billed monthly · no free trial
Key takeaways
You count on Sunday, and by Wednesday the numbers are wrong again. Sales, returns, damaged goods, staff pull-outs and supplier short deliveries all happen without anyone updating the sheet. So you either over-order and tie up cash, or you run out of a fast mover on a payday weekend and the customer walks to the store next door.
The POS or receipt book knows what you sold. The Excel file knows (roughly) what you have. The bookkeeper knows what was declared. Nobody has all three, so working out your true margin on a single item means an evening of copy-paste — and every time you re-key numbers you invite another error.
When the 2550Q deadline comes around, you are digging through supplier invoices, official receipts and bank statements to rebuild the quarter. Input VAT on purchases gets missed because the paperwork was lost, and you are never fully confident the sales figure you file matches what actually went through the counter.
Cash goes missing, items walk out, and slow-moving lines quietly eat your working capital on the shelf. Without a system that compares expected stock to counted stock, you find the gap months later as an unexplained drop in profit — with no way to trace which product, which branch or which shift it came from.
Ring up a sale on Tallium AI's POS and stock drops instantly — no second entry, no end-of-day reconciliation. Receive a delivery against a purchase order and stock rises, with the supplier bill already sitting in your books. Set reorder points per item so the app tells you what to buy before you run dry, and do cycle counts from your phone with variances flagged automatically.
Because sales, purchases and stock movements post to the same ledger, your profit and loss, balance sheet and stock valuation are always current. Snap a photo of a supplier invoice or utility bill and AI scanning reads the amounts and files them to the right account, so the shoebox never fills up in the first place.
Tallium AI records VAT on sales and input VAT on purchases as they happen, so when it is time to prepare your quarterly VAT return (2550Q) you are reading a report, not reconstructing a quarter. Businesses with gross sales above PHP 3,000,000 are generally required to register for VAT, and the BIR continues to expand e-invoicing through the EIS — confirm current rules and your own registration status with BIR or a local tax professional.
Expected versus counted stock is compared for you, with variances tied to a product, a location and a time. Loss-prevention reporting surfaces unusual voids, discounts and refunds by staff member, and AI insights point out the slow movers eating your cash so you can discount or return them while they still have value.
Live stock levels, reorder points, batch and variant tracking, cycle counts from your phone, and stock valuation that feeds straight into your accounts.
Fast counter selling that moves stock and posts to the books in the same action — works on a tablet or laptop, keeps taking sales when the internet drops.
VAT tracked on sales and purchases as they happen, with reports laid out to make preparing your quarterly 2550Q straightforward.
Margin by product, best and worst sellers, stock ageing, and daily cash position — the numbers you need to decide what to reorder.
Automatic receipt scanning and categorisation, plus plain-English flags on dead stock, margin slips and unusual spending.
Build your plan in a minute — pay only for the parts of your business you run. From $79/month per shop.
Get startedQuestions? Email support@tallium.online — tallium.online
Tell us where you are today and we'll show you how Tallium AI fits. No pressure, no spam.