Warehouse management software for Philippine small businesses

The spreadsheet says 400 cartons, the shelf has 340, and the sales team already promised 380 to a customer. Because receiving, transfers and issues get logged hours or days after they happen — sometimes on paper, sometimes not at all — you end up doing a full physical count just to answer a simple question. Every count costs you a day of labour and you still can't explain the variance.

A supplier ships short, substitutes an item, or invoices at a different price than quoted, and no one catches it until the accountant reconciles weeks later. With POs in email and delivery receipts in a folder, there's no easy way to see what was ordered versus what actually arrived versus what you were billed. Money quietly leaks out through short deliveries and price creep.

Sales, purchases and stock movements are re-typed into accounting software after the fact, so the books are always weeks behind reality. By the time you know your gross margin, the quarter is nearly over. Preparing the quarterly VAT return (2550Q) means chasing official receipts and delivery receipts across desks instead of pulling a report.

Most warehouse and accounting tools charge per user, so you ration logins — the picker shares an account with the checker, the branch supervisor uses the owner's password. That kills your audit trail exactly where you need it most, and it means you can never tell who received, moved or wrote off a specific item.

Receiving, put-away, transfers, picking, adjustments and write-offs are all recorded in Tallium AI as they happen, from a phone or a desktop, so the stock number updates instantly. Track goods by bin or zone, set reorder points per item, and run cycle counts on a few SKUs at a time instead of shutting the warehouse for a full count. When sales asks what's available, the answer is on screen, not in someone's head.

Raise a purchase order in the app, receive against it, and Tallium AI shows you the difference line by line — short quantities, over-deliveries, substitutions and price differences against the agreed cost. The supplier bill is matched to the same PO and receipt, so nothing gets paid that wasn't ordered and received. Landed costs can be spread across a shipment so your true cost per unit is right.

Because inventory, purchasing and accounting sit in one system, every receipt, issue and sale posts to the ledger automatically — cost of goods sold, stock on hand and supplier balances stay current without re-keying. Snap a photo of a receipt and the AI reads the amount, supplier and tax, then files it in the right category. VAT is tracked on every transaction as you go, so preparing your quarterly 2550Q means opening a report rather than rebuilding a quarter from scratch.

Every plan includes unlimited users at no extra cost. Give each picker, checker, driver, purchaser and bookkeeper their own login, then use roles and permissions to control who can adjust stock, approve a PO or see cost prices. You get a clean audit trail of who did what and when — without the bill growing every time you hire.